For businessesProcess automation for growing companies

Less admin.
More business.

We turn the spreadsheets, emails and manual steps that slow your team down into simple, secure tools, built around the way you already work. Then we train your people to use them.

Book a free process check See what we automate

Example: a quotation request

Illustrative figures

Before

2 daysper quote
  1. Sales emails the request
  2. Purchasing checks stock in a spreadsheet
  3. Emails suppliers for prices
  4. Types the quote by hand
  5. Waits for manager approval

After

Same dayper quote
  1. Sales fills in one form
  2. Stock and past prices appear automatically
  3. The quote is drafted for review
  4. Manager approves in one click

We can connect to tools you already use, like Google Sheets, Excel or QuickBooks.

Sound familiar?

The everyday work that quietly costs you hours.

"Where's the latest version of that spreadsheet?"
"I'm still waiting for the boss to approve it."
"Can you resend the price list?"
"Only Maria knows how to do this."
"We typed the same order into three systems."
"Training a new hire takes a whole week of my time."
What we automate

Start with the process that hurts most.

Most of our projects begin with one workflow. When it works, we move to the next.

Quotations and RFQs

Requests in, priced quotes out, with stock and past prices pulled in for you.

Inventory and purchasing

Stock levels, suppliers and purchase requests in one place, with alerts when items run low.

Orders and sales tracking

See every order from request to delivery without chasing people for updates.

Reports and dashboards

Weekly numbers that build themselves, instead of a Friday spent in Excel.

Approvals and forms

Leave, expense and purchase approvals that move in clicks, not email threads.

Staff onboarding and training

Short online courses so new hires learn your business in days, not weeks. This is our learning-design specialty.

How it works

Clear steps, no surprises.

Step 1

Free process check

A short call where we walk through one process with you and spot what can be automated.

Step 2

Clear proposal

You get the scope, timeline and price in writing before any work starts.

Step 3

Build and test

We build in short rounds and test with your team, using your real data.

Step 4

Train and support

We train your staff, hand over simple guides and stay on call after launch.

Your data

Your data stays yours.

Many of our clients handle sensitive business and customer information. We treat it that way.

  • Where possible, tools run inside your own accounts, such as Google Workspace or Microsoft 365
  • Only the people who need access get it, and you can remove it any time
  • We're happy to sign a non-disclosure agreement before we see anything
  • We follow the Philippine Data Privacy Act of 2012
Questions

Questions business owners ask

Do I need to replace my current software?

Usually not. We start from the tools you already use and connect or improve them. We only suggest something new when it clearly saves you time or money.

How much does it cost?

It depends on the process and how much we build. The process check is free, and you get a written price before any work starts.

How long does a project take?

A single workflow often takes a few weeks from first call to launch. We'll give you a timeline in the proposal.

We're a small team. Is this for us?

Yes. Small teams often gain the most, because every hour saved goes straight back to running the business.

Can you also train our staff?

Yes. Training is our background. We can build short online courses for onboarding, products, policies and the new tools we create for you.

Free process check

Tell us what slows your team down.

We'll reply within one business day to set up a short call.

  • No preparation needed
  • No obligation to buy anything
  • Your details are only used to reply to you
Prefer email?hello@tophatsolutions.net